REQUEST FOR PROPOSAL FOR IMPLEMENTATION OF ACCESS CONTROL AND TIME MANAGEMENT SYSTEM

INTRODUCTION

The Board intends to deploy Access control and time management system Head office and annex buildings. The two buildings has a total of four (4) doors, one at the Head office building and three at the annex building.

This system will provide physical security and control, access management, time and attendance and tracking and reporting and interoperability with the current physical security equipment. The vendor will provide comprehensive, expandable solution including hardware, software, installation, acceptance testing, integration, training, and ongoing support of the access control system.

General/Technical Requirements

• All doors and controller must be programmable by a single central server application with the ability to have access rules and 10 client applications able to connect.
• Controller must be able to store access permissions in case of network interruptions back to the main server.
• All doors must be able to be opened from inside without reader in case of power failure/emergency exits.
• Provision of all electric hardware, door contacts, power supplies, cabling and all components necessary to implement a complete working system.
• Each door will require card readers, door contacts, and an electronically controlled locking mechanism
• System must include an enrollment station and badge printer
• The system must be able to configure temporary card for visitors.
• The system must be configured in such a way that clock-in time is between 6:00am and 9:00am on weekdays and after the said period the clock-in functionality is disabled.
• The system must be able to use biometric and smart card for access.
• The system must be able to be able to give report of all access both users coming-in and going out
• The system must be able to integrate with Human resources management system.
• Provision of minimum 500 unit of smart card and encoder.